Swim Team Assistant Coach

The Swim Team Assistant Coach supports the Head Swim Team Director/Head Coach in delivering a high-quality, engaging, and developmentally sound swim team program. This role assists with coaching, program administration, athlete engagement, communication, marketing, meet operations, and family support. The Assistant Coach helps ensure swimmer safety, athlete progression, operational organization, and positive experiences for swimmers and families while promoting YMCA values.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Report directly to the Head Swim Team Director/Head Coach and support overall team operations.

• Assist in coaching swim practices and private lessons, emphasizing technique, safety, skill development, and swimmer engagement.

• Help develop and organize team groups, practice schedules, and seasonal team schedules.

• Assist in developing and implementing swimmer level progression within the swim team.

• Track and coach private lessons, including scheduling and communication.

• Help enter meet fees and other team-related fees throughout the year.

• Assist with Fairfax Meet management, including meet operations and Fairfax Meet fundraising initiatives.

• Help design, order, and distribute team apparel and spirit wear.

• Order, organize, and distribute awards for swim meets.

• Work collaboratively with marketing staff to create social media posts that promote the swim team and support team growth.

• Assist with website management, including swim team family accounts, practice schedules, and team information.

• Help plan, attend, and facilitate team meetings including coaches’ meetings, parent meetings, and new family orientations.

• Assist with updating, reviewing, and distributing team and parent handbooks.

• Help develop and implement creative strategies to keep swimmers engaged during practices and meets.

• Provide excellent customer service and maintain positive communication with swimmers, parents, coaches, and YMCA staff.

• Model YMCA core values of Caring, Honesty, Respect, and Responsibility at all times.

STRATEGIC LEADERSHIP AND ACCOUNTABILITY (SR STAFF ONLY)

LEADERSHIP COMPETENCIES (LEADERS AND SENIOR STAFF ONLY)

REQUIRED COMPETENCIES (NON-LEADERSHIP)

• Strong knowledge of competitive swimming techniques and swimmer development.

• Ability to engage, motivate, and positively influence swimmers of varying ages and abilities.

• Strong organizational and time-management skills.

• Effective interpersonal and communication skills with swimmers, parents, and staff.

• Ability to work collaboratively as part of a coaching and administrative team.

• Attention to detail in administrative tracking, scheduling, and documentation.

• Commitment to YMCA values and youth development.

• Creative thinking to foster swimmer engagement and team culture.

TECHNOLOGY AND SYSTEMS PROFICIENCY

• Ability to use swim team management software and website platforms for schedules, accounts, and communication.

• Basic proficiency with Microsoft Office applications (Word, Excel, email).

• Ability to track certifications, fees, and attendance using electronic systems.

• Familiarity with social media platforms for promotional purposes.